1. Who We Are
2. Personal Information We May Collect About You
3. How We Collect Your Personal Information
4. How We Use Your Personal Information
5. How We Protect Your Personal Information
6. Who We May Share Your Personal Information With
7. How Long We Keep Your Personal Information
8. Information for Job Applicants
9. Information for Former Employees
10. Your Individual Rights
11. Our Cookies
12. Contact Us
We will only collect the personal information that we need, and this may include:
We collect your personal information in a number of ways, and depends on how you interact with us.
We take your privacy and the protection of your personal information seriously, and we will only ever collect and use personal information where it is necessary, fair and lawful to do so. We’ll collect and use your personal information for a variety of different purposes, including:
We take the security of your personal information very seriously. We have adopted appropriate safeguards to ensure the data we collect, store or process, whether on paper, online or any other media, is protected in line with our data protection obligations.
We have implemented appropriate technical and organisational security measures, including on-going training, to protect your personal information against any unauthorised or unlawful processing and against any loss or damage through accident, negligence or deliberate actions.
Our security measures have been developed in line with industry standards and good practice, safeguarding against the risks to the privacy, integrity and availability of your personal information.
We do not sell your personal information; however, we do share it with third parties when necessary. When sharing your information, we ensure to maintain control of what they can access, how long they can access and what they are permitted to do.
Where necessary, personal information collected and processed by us may be shared with the following:
We will only use and store your information for as long as it is required for the purposes it was collected for. How long it will be stored for depends on the information in question, what it is being used for and, sometimes, statutory legal or regulatory requirements.
We look to find ways to reduce the amount of information we hold and the length of time that we need to keep it. For example:
As part of our candidate application and recruitment process we will only collect, process and store personal information about you that is required to manage and progress your application, consider your suitability for employment, respond to queries, consider you for alternative roles, demonstrate a fair recruitment process or as required by law or other regulatory obligations.
Information we collect will include your name and contact details, work history, education history and professional qualifications and skills, former employer feedback, right to work information, photographs or images from onsite CCTV if you attend an interview, results of pre-employment screening checks such as criminal records checks where permitted under law, assessment results e.g. psychometric assessment results where applicable; and any other information you provide directly, via an agency or is provided by a referee on your behalf.
We may also collect, process and store personal information relating to your health or disability in order to make reasonable adjustments to enable you to apply for a role and to assess adjustments required to fulfil the requirements of the role.
We will share your information internally within the HR team and with managers or other employees who are involved in the recruitment and selection process. In some cases we may need to share your information with third parties including:
For unsuccessful candidates, we will store your data for up to one year in order to be able to demonstrate a fair recruitment process, respond to your queries and consider your suitability for alternative roles.
For successful candidates, information collected during the recruitment process will form part of your employment record and held in accordance with an employee privacy notice that we will make available to you.
When your employment ends, we will store your data gathered throughout your employment for up to 7 years, and in some cases beyond. Your data may include some or all of:
This information will have been collected during your employment from you, your manager or other appropriate employee, third party organisations such as HMRC or DVLA.
We will retain this information after your employment for up to seven years in order to communicate with you as required, provide references on your behalf, comply with our statutory or regulatory obligations, fulfil outstanding contractual obligations with you, defend a claim made against us and otherwise in the legitimate interests of our business in compliance with GDPR.
We will retain information beyond seven years if required to comply with a statutory or regulatory obligation to do so, for example, information relating to pension records, certain safety training or records of accident or injury you were involved in or witness to; and in order to provide a reference when your new employer to request one from us.
Your information is retained in order to fulfil any statutory or regulatory obligations, demonstrate compliance with statutory or regulatory obligations and to defend any action brought against the company relating to you, or a matter you were involved in or witness to, and in the legitimate interest of our business as defined by GDPR.
We may share your information with third parties after your employment where there is a statutory or regulatory obligation for us to do, when asked to provide a reference or with our legal advisors in so far as the information relates to a legal matter or claim against us.
There are several rights as a customer, visitor, job applicant, former employee or any other type of data subject, you have to gain access to or amend the information that we hold on you. These rights are:
If you would like further information on your rights, or you wish to exercise the rights mentioned above then please do not hesitate to contact us at:
27 Silvermills Court,
Henderson Place Lane,
Or email us at: email@example.com
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We use the following cookies on this website:
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If you have any questions, would like to report a problem or exercise your subject access right, please contact us by email at firstname.lastname@example.org or in writing at:
27 Silvermills Court,
Henderson Place Lane,
This Policy was last updated on 5th July 2018.